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We are committed to protecting your personal information, and ensuring its privacy, accuracy and security. We handle your personal information in a responsible manner in accordance with the Privacy Act 1988 (Act) and the Australian Privacy Principles (APP).
You do not have to provide us with your personal information. However, if you do not, we may not be able to conduct business with you.
1. What do we mean by ‘personal information’?
2. Collection of personal information
Whose personal information do we collect?
We may collect your personal information from a range of sources, including from you, recruitment agencies, contractors, business partners and government agencies. For example, we may collect your personal information when you:
What types of personal information do we collect and hold?
The personal information we collect includes:
We will only collect your sensitive information:
How do we collect personal information?
We only collect personal information by lawful and fair means. We usually collect personal information from:
Why do we collect personal information?
We collect the personal information:
If you do not provide your personal information, we may not be able to supply the requested product or service, employ you or otherwise deal with you.
How we deal with unsolicited personal information?
If we receive personal information about you that we have not requested, and we determine that we could not have lawfully collected that information under the APPs had we asked for it, we will destroy or de-identify the information if it is lawful and reasonable to do so.
Do you have to disclose your identity when dealing with us?
Where lawful and practicable, we will give you the option of interacting with us anonymously or using a pseudonym. However, this would usually only apply for general enquiries.
3. Use and disclosure of personal information
Use of personal information
We only use your personal information for the purpose for which it was provided to us, for related purposes or as required or permitted by law. Such purposes include:
Disclosure of personal information
We may disclose, and you consent to us disclosing, your personal information to third parties:
Marketing use and disclosure
We may use and disclose your personal information (other than sensitive information) to provide you with information about our products and services that we consider may be of interest to you.
You may opt out at any time if you do not, or no longer, wish to receive marketing and promotional material. You may do this by:
Use or disclosure of sensitive information
We will only use or disclose your sensitive information for the purpose for which it was initially collected or for a directly related purpose, as required or permitted by law, or where you consent to the use or disclosure.
4. Disclosure of personal information overseas
We generally do not disclose personal information to third parties outside Australia, unless required or permitted by law. However, for customers who purchase our products online via an e-commerce platform supplied, data (including online customer data personal information) may be stored on overseas servers. In making online purchases, you consent to the disclosure of your personal information to overseas recipients, and you agree that we will not be required to take reasonable steps to ensure overseas recipients’ compliance with the APPs in relation to your information and we will not be liable to you for any breach of the APPs by those overseas recipients. On this basis, you consent to such disclosure.
5. How is my personal information kept secure?
We take reasonable steps to protect your personal information from misuse, interference, loss and unauthorised access, modification and disclosure. Such steps include:
Destruction and de-identification of personal information
Where we no longer require your personal information, including where we are no longer required by law to keep records relating to you, we will ensure that it is de-identified or destroyed.
6. Data quality, access and correction
We take reasonable steps to ensure that your personal information is accurate, complete and up-to-date. However, we rely on you to advise us of any changes or corrections to the information we hold about you.
If you consider that the information we hold about you is not accurate, complete or up-to-date, or if your information has changed, please let us know as soon as possible.
Access to personal information
You may request access to the personal information we hold about you by contacting us. We will respond to your request within a reasonable time.
We will provide you with access to the information we hold about you unless otherwise permitted or required by law. If we deny you access to the information, we will notify you of the basis for the denial unless an exception applies.
Where reasonable and practicable, we will provide access to the information we hold about you in the manner you request.
No fee applies for requesting access to information we hold about you. However, we reserve the right to charge a reasonable fee where we do provide access.
Correction of personal information
If you believe that personal information we hold about you is incorrect, incomplete or not current, you may request that we update or correct your information by contacting us. We will deal with your request within a reasonable time.
If we do not agree with the corrections you have requested (for example, because we consider that the information is already accurate, up-to-date, complete, relevant and not misleading), we are not required to make the corrections. However, where we refuse to do so, we will give you a written notice setting out the reasons.
We do not adopt, use or disclose government related identifiers except as required or permitted by law.
If you have a complaint in relation to the collection, storage, use or disclosure of your personal information, please contact our Privacy Officer using the details below. You will need to provide us with details of your complaint, as well as any supporting evidence and information.
We will review all complaints received and our Privacy Officer will respond to you.
If you are not satisfied with our response, you may discuss your concerns with or complain to the Australian Privacy Commissioner via www.oaic.gov.au.
10. Contacting us
Via email – firstname.lastname@example.org
PO Box 9334
Deakin LPO Australi a 2600
Via telephone: 02 6285 3376
Effective date: 17 July 2014